GPAC Facility Rental Application

Your name *

Email address *

Are you booking on behalf of a company or organization? *

Address *

Phone number *

Estimated Attendance? *

Other date possibilities? Please list.

Event Setup time? *

The earliest you would need the facility

Event Clean-up/Teardown Time? *

Details or notes about your event?

Available Spaces & Rates

Please refer back to our online Facility Guide for room details.

Main Auditorium - $75/Hr/Day (3 hour minimum = $225)

Gymnasium - $75/Hr or $375/Day

Café - $75/Hr or $375/Day

Kitchen - $50/Hr or $250/Day

The Landing $100/Hr or $500/Day

Green Room (Kid's Wing) - $40/Hr or $160/Day

Great Room A (Kid's Wing) - $40/Hr or $160/Day

Great Room B (Kid's Wing) - $40/Hr or $160/Day

Great Room C (Kid's Wing) - $40/Hr or $160/Day

Lime Room (Kid's Wing) - $40/Hr or $160/Day

Navy Room (Kid's Wing) - $40/Hr or $160/Day

Orange Room (Kid's Wing) - $40/Hr or $160/Day

Purple Room (Kid's Wing) - $40/Hr or $160/Day

Red Room (Kid's Wing) - $40/Hr or $160/Day

Yellow Room (Kid's Wing) - $40/Hr or $160/Day

PERSONNEL (minimum 3 hours for all positions)

Some personnel positions are required for all events, others are dependent on your event needs.
Please note: Personnel costs updated within 14 days of event may not be refunded.

FACILITY HOST: (required for all events) $25/Hour
CUSTODIAL: (required for events over 400 people) $25/Hour
SECURITY: (one required for events over 400 people, and for every 250 people thereafter) - $25/Hour x number of security

EQUIPMENT AND FURNITURE

Will you need tables and chairs? *

Some rooms include tables and chairs. Refer to Facility Guide for details.

Additional Amenities

Coffee/Tea Service - $15/every 25 people (Cafe rentals only)

Tablecloths - $4 Cleaning Fee per tablecloth

Questions or comments?

IMPORTANT NOTES FOR ALL RENTALS *

Please check each box to indicate that you have read each note.

We will do our best to assist your rental request but it will depend on availability of space and personnel.

Please allow 5-10 business days for initial approval process. Booking requests less than 7 business days in advance of requested booking date may not be possible to accomodate..

Renter is responsible to leave the room as it is found.

Renter will provide a Certificate of Insurance two weeks prior to the event confirming liability coverage, including set-up and teardown beyond the duration of the event.

Renter will also name Grande Prairie Alliance Church as an additional insured as their interests may apply for the rental of the facility.

If any booking details change after event insurance has been purchased, it is the Renter's responsibility to contact their insurance provider to adjust accordingly.

Renter indemnifies and holds harmless Grande Prairie Alliance Church from liability for claims due to the negligence of the facility renter/user.

Renter understands that a maximum of one Application Consult and Facility Tour of 2 hours max will be provided prior to the event.

Renter understands ONE Tech Consult of 2 hours max, with the Facility Manager and Tech Director, will be provided prior to event.

Renter understands and agrees that additional consultation time (over and above the listed times above) will be charged to renter at $50 per contact.

Renter is responsible to communicate no less than 2 weeks in advance all technical details required with the technical director, Matt Yeomans (matty@gpalliance.ca)

Renter will be responsible for all the cleaning in the contract. Custodian will clean floors. The host will be available to help locate equipment needed.

Renter understands and agrees that any changes to the scheduled hours of personnel within 14 days of the event may result in being charged for the originally requested hours in full.

No confetti or rice allowed.

Our facility is alcohol-free. The renter understands that alcohol is not permitted on the premises.

Renter understands that extra custodial fees may be charged for take down or extra cleaning not completed by renter.

AUDITORIUM: No food or beverages (with the exception of water) is allowed in the Auditorium.

Natural wear and tear damage, and/or accidental breakage of equipment/facility will be incurred by facility owner at their discretion.

Renter understands and agrees that any negligence or intentional damage of equipment/facility will be charged to the renter on final invoice.

Renter agrees to runover charges of minimum fee of $25 an hour for take down left by renter, a $100 fee plus hourly room and personnel rates for any event that exceeds previously agreed times.

STATEMENT OF CONSENT *

I have read and understand the Grande Prairie Alliance Church Rental Policy. I declare that I understand that by submitting this form, I have entered a facility rental agreement with Grande Prairie Alliance Church between myself or on behalf of a company/organization as a representative. I agree to comply and be bound by the terms and conditions as stated therein.

STATEMENT OF RESPONSIBILITY *

I hereby acknowledge and agree that any utilization or access beyond the specified parameters, including but not limited to rooms, furniture, decor, etc., as indicated in this booking request, will result in additional charges in the final invoice.

EVENT INFO

FACILITY LOCATIONS

PERSONNEL (minimum 3 hours for all positions)

EQUIPMENT AND FURNITURE